Q: Functional Manager

If you are currently fulfilling one of APROPâs functional management roles listed below, you may choose to apply for election to the Junta: Shelter Manager Health & Welfare Manager Adoption & Foster Manager Fundraising Manager

Question 1

President

Accepted Answer

The President of the Association will also be President of the body of representation (Junta).

The President has the following responsibilities:

Management and legal representation of the Association, by delegation of the General Assembly and of the body of representation (Junta).
The President manages and directs the debates of the organs of government and of representation.
Signs the calls for the meetings of the General Assembly and the organ of representation (Junta).
Countersigns the minutes and the certificates made by the Secretary of the Association.
The remaining powers inherent to the post and those delegated to it by the General Assembly or the representative body (Junta).

The President will be substituted, in case of absence or illness, by the Vice President or a member of the Junta.

The President of the Association will also be President of the Body Of Representation (Junta).

Question 2

Treasurer

Accepted Answer

The Treasurer has the following responsibilities:

The custody and monitoring of the financial resources and assets of the Association.
The preparation of the quarterly and annual budget for the Association.
The balance and settlement of accounts for the Association.
Maintain the financial books of the Association.
The presentation of the above to the Junta, as is determined in Article 17 of the Associationâ€™s Statutes.
The presentation of the above to the Annual General Assembly, as is determined in Article 17 of the Associationâ€™s Statutes.
Record and track all donations made to or by the Association.
Record and track any and all other payments made or received by the association.
He/she will ensure all transactions are appropriately receipted.
Sign all documents produced by or on behalf of the Treasury.
Pay bills according to pre-approved budgets, as approved by majority vote of the Junta or by direct approval of the President.

The Treasure must draft and present for review and approval, all financial information required by external organisations and authorities, to comply with all necessary laws and procedures. Once approval is obtained, the Treasurer must then submit these statements in the appropriate format to the appropriate organisation. Note that such submissions may be required to be performed electronically and must be completed within the required schedules..

Question 3

Secretary

Accepted Answer

The Secretary has the following responsibilities:

Collate and issue all formal Association documents, as required by Royal Edict and/or according to Association rules.
On request by the President or the General Assembly, arrange and convene the General Assembly Meeting.
Write and sign the minutes of the General Assembly Meeting.
On request by the President or as required by the pre-agreed schedule, arrange and convene the Junta meetings.
Write and sign the minutes of the Junta.
Ensure all necessary certifications are prepared, reviewed, finalised and submitted to all appropriate bodies (internal or external) according to the required timescales.
Collate and manage all legal and contractual documents, ensuring compliance with all internal and external requirements.
Collate and maintain an up-to-date record of all current and past Members or the Association. The Secretary must provide this list, as and when required to appropriate external organisations.
Work with the Treasurer to ensure all financial records relating to the Members are correct and complete.
Receive and action all Data Protection and GDPR requests for the Association.

Question 4

Operations Director

Accepted Answer

The Operations Director has overall responsibility for co-ordinating the day to day management and running of the dog / cat shelters, according to the pre-agreed budget approved by the Junta.

This includes the following responsibilities:

Volunteer recruitment and training
Volunteer management, including the creation and maintenance of weekly volunteer rotas
Animal accommodation allocation within the shelter
Maintain a record of all animals entering and leaving the shelter
To ensure that behavioural assessments are carried out for all animals and that remedial measures are recommended and implemented, where appropriate.
To ensure all animals that may pose a risk to themselves, other animals or humans are identified and assessed and if appropriate, registered with the appropriate bodies. In such cases, to ensure that volunteers are also given appropriate training and procedures to ensure their safety around such animals.
Site maintenance
Inventory management
Project management of special projects or initiatives, as allocated by the Board Of Directors.
The creation, implementation and maintenance of Health & Safety standards for all Volunteers.
The creation and maintenance of an Operations Guide for all elements of day to day operations.

Question 5

Functional Manager

Accepted Answer

If you are currently fulfilling one of APROPâ€™s functional management roles listed below, you may choose to apply for election to the Junta:

Shelter Manager
Health & Welfare Manager
Adoption & Foster Manager
Fundraising Manager

Question 6

Vocal

Accepted Answer

You may apply for election as a Vocal if you have been invited to apply for election by the current Junta as a Vocal and/or have some specific skills or expertise, or can bring some other benefit to the Association that does not currently exist in the Junta that will be tangibly useful for the Association and its management. Candidates for election as vocals must be proposed and supported by three existing Associate Members who have been Members for at least one year.